CokuApp is a software designed for managers of coworking spaces who seek to use technology to save time and increase revenues.
It is a web application that can help you manage the contact information of your coworkers; collect payments (Stripe); assign desks and other kinds of resources to coworkers; record reservations making sure that you don't overbook; keep track of vouchers's usage (e.g. daypasses); record income and expenses with a simple accounting book; send contracts to your coworkers and record the signature, and understand the status of your business with simple reports.
CokuApp is a Software as a Service with a fixed monthly subscription of 20€ no matter how many coworkers you have. Read more about what CokuApp can do for you. Start your free trial by opening an account or contact me at support@coku-app.com to book a demo or ask anything.
20€ per month no matter of many coworkers you have. Grow your business without worries.
Pay a monthly subscription and start using CokuApp right away. There is nothing to install.
We offer you a 2 months money back guarantee. If you subscribe to a paid CokuApp plan and you don't like it we give you back your money.
Migrating from one system to another can be a painful process. We will help you through it all. If you have data to migrate to the new, we can help you with that.
CokuApp includes a invoicing tool. Coworking space managers can use it to get paid for the services they provide to coworkers.
The integration with the CRM makes sure that you don't waste time typing billing information. Create invoice by selecting a coworker from a list then click on the products you wish to add. It is as simple as it gets. And as advanced as you may need: support multiple tax rates, add discounts (flat amount or percentage), use different invoice series for different product lines. The integration with Stripe empowers you to collect payment from a credit card. CokuApp will update the status of the charge in real time and you will know when it success and when it fails.
CokuApp includes a membership management system. Coworking space managers can use to automate the collection of payments for coworkers that are subscribed to one of your plans.
Don't write invoices one by one anymore. Instead create a membership by selecting the coworker from a list, then adding the products you wish to invoice each month and setting the date in which this membership will start. You will be able to invoice all your coworkers by clicking a button.
CokuApp includes a booking management system. Coworking space managers can use it to orchestrate the reservation of rooms.
Make a reservation by selecting the coworker, room, date and time. You will immediately know if there is any conflict with a previously arranged reservation because it will warn you about it – but will let you do it if you so wish. It will calculate the price of the reservation automatically – you can price facilities by minute, day or interval of 15 minutes. Record who will be coming by adding participants to the reservation. Invoice it with the integrated invoicing system.
CokuApp includes a resource management system. Coworking space managers can use it to assign specific resources to specific coworkers. Know which desks are available and who does a desk belongs to.
Define the resources of your space – just a name: like Desk 1, or Desk 2, or Mail Box 1. Then you assign it to a coworker by selecting it from a list. The resources assigned to a coworker are listed in his profile. Define all the resources that you need and then categorise them using the tagging system to find them even quicker.
CokuApp includes a Customer Management System. Coworking space managers can use it to keep track of all of the relevant information of a coworker, such as billing information.
Use a flexible tagging system to categorize your coworkers and quickly find them all. Tag a contact as a 'visitor' and then a week later you can search for all of the contacts with the tag 'visitor' and send them an email to ask them what they thought about joining your space. Group contacts and get a report on how much revenue you get per contact, and per group of contacts. Know exactly what is the economic relevance of each one your customers and understand the risk of losing one of those clients so that you can make sure that you don't. Categorize your contacts according to their craft and get an income report per craft. Know exactly who your customers are.
CokuApp includes a voucher management system. Coworking space managers can use it to keep track of your coworkers's usage of vouchers.
You start by defining all the types of vouchers that you offer in your coworking space. A counter with the number of available vouchers appears in the profile of your coworkers. You can change the number, add to it or subtract. The voucher system integrates with the invoicing tool. Define a product that contains a voucher and then whenever you invoice a coworker with that product the voucher will magically appear in the coworker's profile. Voucher can measure all sort of things: Days, Minutes, Hours, Units. And if you need something else just contact us and we will add it.
CokuApp includes an accounting book. The owner of a coworking space can use it to register income and expenses and know exactly the state of the business.
Are you making money? Are you losing money? Does your income fluctuate through the year? You will know the answer to those questions and you will be able to prepare and adapt. Monthly and yearly reports will give you an eagle vision of how things are looking, and since it compares with the previous year you will know how things are progressing.
CokuApp facilitates contracts's management. The owner of a coworking space can use it to send a request to a coworker to sign a contract. And you will be able to see when it is signed.
All your coworkers should sign contracts that make sure the responsabilities of each party are clear. With CokuApp you will create contract templates that then you can use to create specific contracts for specific members. Those templates support placeholders that will automatically resolve to specific data, such as the coworker's name. This saves time when creating contracts.